New Account Setup

Please complete all fields and upload the requested documents (in PDF or JPG format) to create a new ML Schedules™ Software user account and related Group(s).

*Please note that West Chester Area School District requires your Group to have a valid insurance certificate on file. Please upload a valid insurance certificate before continuing.

Classification

* Select your organization type

Class	Description
Type 1A	Type 1A groups include District school organizations such as classes, clubs, athletic teams, and school-sponsored events whose primary purpose and function is to support the district's programs shall be allowed free use of district facilities outside of regular school hours for regular meetings, approved social functions, and athletic contests under the conditions and procedures established by the administration. No fees are required for groups using district facilities during regularly scheduled custodial staffing hours. Activities and events may be held Mondays through Fridays no earlier than 7:00 AM and shall conclude by 11:00 P.M. Exceptions will be considered on a case-by-case basis by the Director of Facilities and Operations or designee. If admission is charged, the proceeds should exclusively benefit the sponsoring Type 1A organization or the district; otherwise, fees will be charged for district staff labor, as required.
Type 1B	PTOs, booster groups, and other such school-related parent organizations which have been recognized by the district shall be allowed use of district facilities outside of regular school hours for meetings. Rental fees for the use of facilities will only be charged if an admission for an event or registration fee is collected, and/or use occurs outside of normal custodial staffing hours. Fees will be in accordance with the fee schedule in the administrative guidelines.
Type 2A	Nonprofit community groups and activities, including, but not limited to, municipal recreation, nonprofit continuing education, nonprofit cultural education, nonprofit performance groups, the Girl Scouts and Boy Scouts of America and other Title 36 youth groups, nonprofit recreational sports clubs and nonprofit religious groups shall be allowed use of district facilities outside of regular school hours for meetings, events, and approved functions under the conditions and procedures established by the administration. Fees are required for groups using district facilities in accordance with the fee schedule in the administrative guidelines. Nonprofit groups are any group providing an IRS letter showing 501 (c) 3 tax exempt status. Type 2A groups are those groups that are within the district boundaries and whose membership is composed of at least sixty percent (60%) district residents.
Type 2B	Nonprofit community groups and activities, including, but not limited to, municipal recreation, nonprofit continuing education, nonprofit cultural education, nonprofit performance groups, the Girl Scouts and Boy Scouts of America and other Title 36 youth groups, nonprofit recreational sports clubs and nonprofit religious groups shall be allowed use of district facilities outside of regular school hours for meetings, events, and approved functions under the conditions and procedures established by the administration. Fees are required for groups using district facilities in accordance with the fee schedule in the administrative guidelines. Nonprofit groups are any group providing an IRS letter showing 501 (c) 3 tax exempt status. Type 2B groups are those groups that are not within the district boundaries and/or whose membership is not composed of at least sixty percent (60%) district residents.
Type 3A	Organized groups which are for-profit, such as a private individual or private enterprise group shall be allowed use of district facilities outside of regular school hours for meetings, events, and approved functions under the conditions and procedures established by the administration. Fees are required for groups using district facilities in accordance with the fee schedule in the administrative guidelines. For-profit groups are any groups that cannot provide an IRS letter showing 501 (c) 3 tax exempt status. Type 3A groups are those groups that are within the district boundaries and whose membership is composed of at least sixty percent (60%) district residents.
Type 3B	Organized groups which are for-profit, such as a private individual or private enterprise group shall be allowed use of district facilities outside of regular school hours for meetings, events, and approved functions under the conditions and procedures established by the administration. Fees are required for groups using district facilities in accordance with the fee schedule in the administrative guidelines. For-profit groups are any groups that cannot provide an IRS letter showing 501 (c) 3 tax exempt status. Type 3B groups are those groups that are within the district boundaries and/or whose membership is not composed of at least sixty percent (60%) district residents.
Type 4	Any other entity not included in the classes listed in Type 1-3, including but not limited to, emergency service organizations (federal, state, municipal), CCIU, Chester County Voter Services, or any entity that charges an entry/gate fee (P.I.A.A. for a non-ChesMont activity), tuition, registration, admission cost, etc., shall be allowed use of district facilities outside of regular school hours for meetings, events, and approved functions under the conditions and procedures established by the administration. Fees for this group type will be determined on an individual basis, by facility use and staffing requirements per use, by the Director of Facilities and Operations or designee.

User Information

First Name

* Enter your first name

Last Name

* Enter your last name

Phone Number

E-mail Address

* * Enter your email address

Confirm E-mail Address

* * Re-enter your email address

Password

* Enter your password

Confirm Password

* * Re-enter your password

Group Information

Please list your group name, or your name if a private individual. If you are an internal staff member who will be submitting requests for a district club (i.e. not for an outside group, team etc.), please use your building name followed by the club/group. (use WCASD for district clubs)

Group Name

* Enter your group or organization name

Group Phone Number

Street / Mailing Address

* Enter your group's street address

City

* Enter your group's city

State

* Select your group's state

Zip Code

* Enter your group's zip code

Reason for Registration

* Explain why you're registering this group

Additional Group Information

External / Outside Groups: Upload the Group's Certificate of Insurance and its Expiration Date.

Upload your insurance certificate (PDF or JPG)

Expiration Date

Enter expiration date in MM/DD/YYYY format * Insurance file has expired

A certificate of liability insurance naming West Chester Area School District (782 Springdale Dr. Exton, 19341) as additionally insured is required to create an account. Please see #8 for recommendations at this link.

Additional Group Files

501c3 nonprofit status verification

Allowed formats: JPEG, JPG, PNG, PDF

File2

Allowed formats: JPEG, JPG, PNG, PDF

Files marked with star icon are required.